Meeting Space Request Information

Thank you for your interest in hosting a meeting or event during the 2027 ISAKOS Congress.

Any exhibitor, affiliate, alumni group, or specialty society planning an event outside of their assigned exhibit booth must receive prior approval from ISAKOS by submitting the Affiliate Meeting Request Form.

Any exhibitor planning to hold an event or function that will take place outside of their assigned exhibit booth space during the ISAKOS Biennial Congress must secure approval from ISAKOS by submitting the Affiliate Meeting Request Form.

Approval of Meeting & Events

All meetings and events—whether arranged independently or through ISAKOS—must be submitted for approval to ensure they do not conflict with the official ISAKOS Scientific Program. Affiliate Meeting Request Form.

Meeting Space Assignment

Once space is assigned:

  • The organizer is responsible for coordinating all arrangements directly with the Convention Center.
  • Any costs for additional services such as audio visual or catering are the responsibility of the affiliate.
  • ISAKOS assumes no responsibility for affiliate or exhibitor events.
  • Approval does not imply ISAKOS endorsement or inclusion in the official Congress program.

Events involving Congress attendees must comply with the scheduling guidelines below.

Scheduling Guidelines

Affiliates, Alumni & Specialty Societies

  • Breakfast Meetings: Must conclude by 8:30 AM (Sunday–Wednesday)
  • Luncheons: 12:15–1:15 PM (Sunday–Wednesday)
  • Evening Receptions: May begin after 7:00 PM on Sunday and Tuesday
  • No receptions permitted on Monday

Exhibitors

Meeting space is available only to confirmed 2027 ISAKOS exhibitors.

Exhibitors may:

  • Host Saturday receptions after 7:00 PM
  • Hold breakfast meetings ending by 8:30 AM (Sunday–Wednesday)
  • Host evening receptions
    – Saturday after 7:00 PM
    – Sunday after 7:00 PM
    – Tuesday after 5:30 PM
  • Hold staff-only meetings during Scientific Program hours

Exhibitors may not:

  • Schedule attendee events during ISAKOS Scientific Program CME sessions (Sunday–Wednesday)
  • Hold receptions on Monday

Meeting Room Rental Fees

ISAKOS offers a limited number of meeting rooms for exhibiting companies.

Room rental includes meeting space only. Audio/Visual, catering, and other services are not included.

  1. Half Day Rental – $3,000
  2. Full Day Rental – $5,000

Meeting requests are subject to availability and must comply with the scheduling guidelines above.

Promotional & Advertising Guidelines

Affiliate and exhibitor social events are not listed in the official Congress Final Program.

The ISAKOS name, logo, insignia, or other identifying marks may not be used in advertising, promotional materials, signage, or product literature without prior written approval. Promotional materials of any kind shall not use the ISAKOS logo or name or make mention of ISAKOS or the ISAKOS Biennial Congress.

The following references are not permitted:

  • “Presented in conjunction with ISAKOS”
  • “Preceding the ISAKOS Biennial Congress”
  • “Prior to the ISAKOS Biennial Congress”
  • “ISAKOS Booth #XXX##”

With prior written approval, exhibitors may reference: ISAKOS Biennial Congress – Booth #XXX – May 30–June 2, 2027

These guidelines apply to all promotional materials before, during, and after the Congress.

Promotional materials may only be distributed:

  • Within your contracted exhibit booth, or
  • Through an approved ISAKOS sponsorship opportunity (such as attendee bag inserts)

Sponsorship forms for inclusion of promotional materials in the ISAKOS attendee’s Bag are available in the Exhibit Prospectus online. Distribution elsewhere within the Convention Center, hotels, or other Congress venues is prohibited.

Additional Guidelines

  • Any solicitation or industry sponsorship is prohibited.
  • Groups may not title meetings as “Annual Meeting,” “Educational Conference,” “Seminar,” or “Workshops.”
  • Offering CME credit is prohibited.
  • Due to limited availability, ISAKOS cannot guarantee staff office space or all-day meeting rooms.
  • If outside vendors are required, only approved ISAKOS Vendor Partners may be used.
  • Signage is permitted only at the entrance to the meeting room and may not exceed 28″ × 44″.

Questions?

For assistance with meeting space requests, please contact: Jennifer Flohr, CAE, CMP, Jennifer@isakos.com